Privacy Policy
Last updated: 8 July 2026
Equal Pay Monitor is a service of The Inclusion Studio (Dutch Chamber of Commerce, KvK 63783630), referred to as "we" or "Equal Pay Monitor". This privacy policy explains what personal data we process via equalpaymonitor.com and its linked domains (.nl, .eu, .online), why, and what rights you have.
1. Who is responsible
Equal Pay Monitor / The Inclusion Studio is the data controller for personal data collected through this website. Questions can be sent to info@equalpaymonitor.nl.
2. What data we collect
Via the contact form
If you fill in the contact form, we process: name, organisation, role, number of employees, email address, phone number (optional) and your message. We use this data solely to respond to your enquiry.
Via analytics (with consent)
With your consent, we use Google Analytics 4 to understand how visitors use the website. This uses cookies and similar technologies; use the cookie banner on the website to change or withdraw your preference.
Pay data you supply as a client
If you become a client, you supply us with an overview of roles, salaries and certain characteristics of your employees for the pay gap analysis. For that processing we act as a processor under the GDPR, on your instructions and under your responsibility. This is governed separately by a data processing agreement per engagement. See also our GDPR page.
3. Why we process this data (legal basis)
| Data | Purpose | Legal basis |
|---|---|---|
| Contact form | Responding to your enquiry | Legitimate interest / pre-contractual |
| Analytics cookies | Website improvement, statistics | Consent |
| Client pay data | Performing the pay gap analysis | Contract with the client (we process as processor) |
4. Who we share data with
We use the following service providers, who act as processors on our behalf:
- Vercel Inc. — website hosting
- Web3Forms — contact form submission processing
- Google Ireland Ltd. (Google Analytics) — website statistics, only with your consent
Some of these parties may process data outside the EEA. Where that is the case, we ensure appropriate safeguards, such as Standard Contractual Clauses.
5. Retention
We retain contact form data for as long as needed to handle your enquiry, and no longer than 2 years thereafter, unless a longer period is legally required. Analytics data is retained per Google Analytics' settings (14 months by default). Client pay data is retained per the terms of the data processing agreement.
6. Your rights
You have the right to access, rectify, erase and restrict your personal data, the right to object, and the right to data portability. Contact us at info@equalpaymonitor.nl. You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
7. Security
We take appropriate technical and organisational measures to protect personal data against loss or unlawful processing, including encrypted data transfer (HTTPS) and restricted system access.
8. Changes
We may update this privacy policy from time to time. The most current version is always available on this page.